Be Firm, Yet Professional
There are times when you need to make a stand to accomplish things in this industry, even when it comes to the transportation side of events. Once you pay for transportation services, they are expected to come on time and attend to the needs of your attendees.
Remain unwavering and do not let transportation companies push you around. There are times when they have lots of clients that require a vehicle on a particular day, and this could result to delays in service. However, they should also give importance to your business. If you communicate regularly and follow up a lot, issues such as this can be prevented. When you exert extra effort to establish a long-term relationship with vendors, they will see to it that you receive high-quality service.
Evaluate Your Route
Though we spend time visiting a site and walking through before our guests arrive, we should also make sure to assess the routes we use to transport our guests from one venue to another. There may probably be delays in flights, train lines broken or a construction going on. Before your guests arrive, inspect all your routes together with the weather forecast to plan in advance and predict whatever challenges you might encounter.
Think Outside the Box
Transportation can be done in ways other than traditional. Have you tried riding a boat to an event, or riding a bike from one venue to another? Examine your location or host city and consider the unique transportation options that are available and unusual in your area. Being creative in choosing your transportation can provide your guests with an unforgettable experience that they have never tried, which they can share with others who could eventually become your clients in the future.
Avoid being Boring
If the journey from one location to another is too long, take advantage of this and create some form of entertainment for your guests. You could invite a tour guide or guest speaker to talk about the host city or event topic.
This experience can serve as an additional benefit to your guests, and will get rid of the boredom from the lengthy trip. Your guests will have the opportunity to learn, as well as enjoy travelling on board. Speakers will also pride themselves in getting the complete attention of your guests while they are on the trip.
Evaluate the Areas that can be improved
Every year you learn more about the event transportation you provide and improve upon it. While some travel companies can be fun to work with, others may be a challenge. You should continue to find fresh and innovative ways to transport your guests across cities and venues. Do not be scared to change your transportation to bring a brand new aspect to the event. You should always be open to fresh ideas and seek to improve each year.