Effective Tips to Remain Focused on Event Transportation

Your groups/attendees have a lot of travel options in going to and from your event, which include automobiles, planes and trains. Transportation, to some event experts, plays a major part in the experience given to your guests. It can be a huge task to build a perfect transportation plan. However, with some important reminders, your event can run smoothly.

Create a Plan

We do planning as a source of living, and moreover, it is the greatest way of starting your travelling process. With a quality plan, you can provide your guests with a remarkable experience, as well as the chance to enjoy your event all the more.

Make a document showing the intricate details of your travel process to your whole team. Do not forget to add every aspect you might need to cite as a reference for the duration of the event.

Be Prepared for Changes

As anticipated, changes will take place sometime during your event. Just like all aspects of event planning, you need to get prepared for obstacles along the way. Make sure you have a backup plan to move your guests from one point to another.

The road near your venue may be closed, or your driver might suddenly become sick. These kinds of circumstances that can disrupt your plans are never-ending, but the key to all these challenges is to be ready. Refrain from panicking and use the backup options that are accessible.

Always be there for your Guests

It can be stressful to transport large groups of attendees, and sometimes, it is difficult to maintain good customer service. However, you should always keep your cool in spite of these demanding situations, and mingle with your guests in the best possible way.

Make it your priority to let every person have an amazing experience. When you make an extra effort to welcome a guest and make him/her feel appreciated, they can often forget about a small mistake in your transportation and event in general.

Always Follow Up

When working with vendors, follow up is the way things are done, but in transportation, your providers should not forget when and where they are supposed to provide service to your group.

It is crucial to follow up with your transportation vendors just before the start of the event, and give them a 30-minute or an hour notice. In case anything goes wrong or changes within that short time, at least it could give you an opportunity, as planner, to carry out your backup option.

Never Fail to Communicate

You should always communicate with vendors and service providers, but you also have to ensure that your staff is also in the picture and involved in your transportation plan. So, if there are changes, you can contact the whole team and let them fix their schedule.

This is very important for numerous pickups, especially if you have an assortment of guests that fly in and out. Flights keep on changing or get delayed, and ensuring that your guests don’t get stuck at the airport for a long time will have an effect on how they will see your event.

How To Pack Under Twenty Minutes

1. Make a list:
Lists are so important! Without a list, I’m always paranoid that I’m forgetting something. Worst part is that one thing or another is always left behind without a list. Don’t you hate that sinking feeling you get when you realize you’ve forgotten the earplugs at home? So make a list. Put your passport and ticket go on the top. Then computer, gadgets, chargers, documents, medication, clothes, shoes, accessories etc. A list saves so much time!

2. Choose clothes Carefully:
Everyone always wants to look their best when traveling but sadly there isn’t enough space for all the stylish clothes you have. Our advice is to choose clothes which are thin and weigh less. Most importantly, pick the ones which can be used for multiple occasion and dress codes. Once you’ve decided, cube your clothes or make sushi rolls because that saves a lot of space.

3. Shoes:
Deciding which shoes to take is especially harder for women. But the truth is that you can’t take a pair of shoe for every set of clothing you packed. I wear my most comfortable pair and keep a pair of flats and heels in my luggage.

4. Fill dead space:
I have small feet and I mostly wear flats. Each pair of my shoes goes in a shopping bag and I thrust it wherever there is space. You can do the same with socks and undergarments as well.

5. Wear heavy clothes:
Wear your heavy clothes to reduce weight of your luggage. Wear a heavy jacket which you can then take off and put in an overhead cabin once you’ve boarded the flight.

6. Stock ziplock bags:
Ziplock bags are a life-saver! You can put each gadget or tablet in them so they don’t rub against each other. This hack ensures scratch free gadgets at the end of your journey. When it comes to makeup, a ziplock bag is must! You don’t want your liquid foundation splashed all over the white sweater. God forbid the glittery eyeshadow smashes!

7. Chargers:
Wrapping the cord around the charger is useless. What works best is a stretch hair band! Rubber bands are good too but they tend to break so I always use one of my stretch hair bands. I wrap it around each charger and then put them all in a ziplock bag.

8. Gather everything:
Gather it all and dump it on the bed. Before your start packing, check everything against the list you made. This will ensure that you won’t be running around looking for things once you have started packing.

9. Label your bag:
I put a strip of duct tape all around my bags and doodle over it with a permanent marker. It’s fun and makes me luggage really easy to find.

10. Weigh your luggage:
Don’t rely on your judgment. Use a scale so you know for sure how much your luggage weighs. That’s one less tension off your head. Also, use lightweight bags. The heavier your bag is, the lesser things will go in it.

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